Rooted in the Carolina foothills, the Night in the Country experience transforms the world-renowned Tryon International Equestrian Center into your next great country tradition.

EVERYTHING YOU NEED TO KNOW

 

Thank you for your interest in becoming a vendor at Night in the Country! Please review all our information and requirements before filling out an application.

To join food vendor waiting list, please email vendorcarolinas@nightinthecountry.org

MERCHANT INFORMATION

 

EVENT DATE

Night in the Country: August 26-28, 2021

APPLICATION DATES

Application opens: April 19, 2021
Application closes: June 14, 2021 or earlier depending on accepted applications and space available.

DEADLINES

Payment and Certificate of Insurance certificates: July 19, 2021
Venue check-in: August 25, 2021

MERCHANT VENDOR FEE

Each vendor will have a flat rate of $1,000 plus a space rental fee as listed below.

  • 10’x20′: $250 (10′ front feet x 20′ deep)
  • 20’x20′: $350 (20′ front feet x 20′ deep)

INSURANCE REQUIREMENT

Night in the Country requires you to purchase and provide a valid certificate of insurance policy with a $1,000,000 minimum coverage naming Night in the Country, LLC and Tryon International Equestrian Center as additionally insured. {4066 Pea Ridge Road, Mill Spring, NC 28756.}  Failure to provide a valid certificate of insurance by July 19, 2021 will result in the release of your booth.

OPERATIONAL HOURS

Thursday, August 26, 2021: All vendors must be open from 10:00 AM to 11:00 PM
Friday, August 27, 2021:  All vendors must be open from 10:00 AM to 11:00 PM.
Saturday, August 28, 2021: All vendors must be open from 10:00 AM to 11:00 PM.

POWER

In order to bring your own generator to our event, the generator must be similar to the Honda Whisper Generator that offers 57 dB(A) @ rated load 48 dB (A) @ ¼ load.  If you do not have a generator that meets these requirements and need assistance getting power to your booth, please reach out to us through vendorcarolinas@nightinthecountry.org.

WI-FI

Night in the Country will have Wi-Fi available for vendors but have an alternate source if goes down.

INVENTORY

Within the application you will need to fill out your inventory items along with pricing.  We will do our best to give selected vendors their first choice of items, but we cannot guarantee it.  We do not want to have numerous vendors selling the same selection.  We do not offer exclusivity.

VEHICLES SEARCH UPON ARRIVAL

When you arrive on-site your vehicles and trailers will be searched upon entry.  Please visit our website for what we are looking for when searching.  If you have any questions, please contact us before the event.

VENDOR PLACEMENT

Night in the Country will assign booth locations to each vendor. Vendors will receive exact location assignments on-site, not before.

VENDOR CHECK IN

Once you arrive on-site you will need to head to vendor check in.  There will be signs directing you to the location, as well as a map sent closer to the event.  Here you will grab all your working/vendor wristbands and parking passes.  Each vendor will be provided TWO vendor parking passes and up to FIVE vendor wristbands.  If you need to request more worker/vendor wristbands these will be available at vendor check in.  You will be allowed to purchase 5 more.  These will be sold for $20 each.

PAYMENT FOR SERVICES

Merchant vendors can accept cash and credit cards from patrons.  It is the vendors responsibility to provide the necessary equipment to collect payment via credit card.  It is also the vendors responsibility to provide the change back to patrons.

FIRE SAFETY REQUIREMENT

Each vendor will be required to have within the booth space a minimum of a state certified 5lb. ABC fire extinguisher.

ALCOHOL

Vendors are NOT allowed to sell, give away or consume alcoholic beverages while working their booth.  If you are found operating your booth space while consuming alcohol or while intoxicated, it is grounds for immediate dismissal.

BOOTH OPERATIONS GUIDELINES

Vendors are responsible for providing push carts/hand trucks for moving supplies on-site.

  • Vendors must restrict all activities to their booth space.
  • There will be overnight security Wednesday thru Sunday. Fixtures and materials left overnight at the vendors’ risk.
  • Vendors are responsible for a clean booth area, free of debris.
  • Vendors should furnish enough change for their sales transactions.

CLEAN UP AND REORGANIZATION

There will be one entrance for Vendors to use to clean up and reorganization their booths.

  • For the safety of the festival’s attendees, vehicles are NOT allowed to move onto or within the site during operating hours. You are required to use carts or dollies for re-stocking supplies to your booth.
  • Parking of one service vehicle will be allowed in a designated area with a proper parking pass.
  • Removal of your booth and its contents must be completed no later than Sunday, August 29, 2021.
  • You are responsible for the cleanliness of your vending location during the festival and following the end of the festival. All vendors must clean their footprint from trash.

GUIDELINES

No conduct that would be considered distasteful or unlawful by Night in the Country will not be tolerated and could cause the immediate termination of this agreement/contract.

Night in the Country is not responsible for any lost or stolen product, merchandise, equipment, and/or but not limited to personal belongings.

Night in the Country reserves the right to revoke the camping and/or concert passes of any individual and to further remove any person from the NITC venue and campgrounds in its sole and absolute discretion if it determines that such revocation and/or removal is in the best interest of the general public, concert attendees, campers, the individual involved, and/or Night in the Country and/or its staff. Night in the Country reserves the right to add or amend any rules and regulations at any time.

Night in the Country shall not be liable for any failure or delay in performance arising from causes beyond Night in the Country’s reasonable control, including, without limitation, weather, acts of God, fire, flood, terrorism, strikes, failure of suppliers or subcontractors to substantially meet its performance obligations under this agreement.

If you have any questions, please contact vendorcarolinas@nightinthecountry.org

 

 

2022 DATES COMING SOON

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PRESENTED BY

MUCH OBLIGED TO OUR SPONSORS

PRESENTED BY

MUCH OBLIGED TO OUR SPONSORS