Rooted in the Carolina foothills, the Night in the Country experience transforms the world-renowned Tryon International Equestrian Center into your next great country tradition.

EVERYTHING YOU NEED TO KNOW

 

Thank you for your interest in becoming a vendor at Night in the Country! Please review all our information and requirements before filling out an application.

EVENT DATE

Night in the Country: August 25-27, 2022

APPLICATION DATES

Application opens: March 9, 2022
Application closes: June 24, 2022 or earlier depending on accepted applications and space available.

DEADLINES

Payment and Certificates of Insurance deadline for all approved vendors: July 15, 2022
Venue Check-In: August 24, 2022

PAYMENT INFORMATION FOR VENDING BOOTH

Upon acceptance payment if the form of money orders or business checks will be mailed to the below address.

TIEC
Atten: NITC Vendor
P.O. Box 2141
Rutherfordton, NC 28139

INSURANCE REQUIREMENT

Night in the Country requires you to purchase and provide a valid certificate of insurance policy with a $1,000,000 minimum coverage naming Night in the Country, LLC, Tryon International Equestrian Center, and Tryon Show Grounds, LLC as additionally insured. {Tryon International Equestrian Center 4066 Pea Ridge Road, Mill Spring, NC 28756} Failure to provide a valid certificate of insurance by July 15, 2022 will result in the release of your booth.
• $1,000,000 binder
• Product Liability $1,000,000
Must be submitted by July 15, 2022

OPERATIONAL HOURS

On event days, vendors are expected to be open, staffed, and ready for business with the posted hours below.

Thursday, August 25, 2022: 1:00 PM to 11:00 PM
Friday, August 26, 2022:  1:00 PM to 11:00 PM
Saturday, August 27, 2022: 1:00 PM to 11:00 PM

FOOD VENDOR

FOOD VENDOR FEES

Each vendor will have a flat deposit fee of $700 plus a rental fee as listed below.

  • 10×20: $250 (10′ store front feet x 20′ deep)
  • 20×20: $350 (20′ store front feet x 20′ deep)
  • 30×20: $450 (30′ store front feet x 20′ deep)

COMMISSION RATE & PAYMENT

In addition, there will be a 20% commission of sales due to Night in the Country at the end of the  event. All approved vendors must provide their own point of sale system with the ability to provide a daily sales summary that includes both cash and credit cards.

At the end of the event all documentation will be calculated, and your payment will be due to us Sunday, August 28th by 10 AM.

HEALTH PERMIT

All vendors must adhere to all Health and Fire Department regulations. If not, the vendor booth will close its operation and all fees with be forfeited to Night in the Country.
• If you are accepted as a FOOD vendor, you are responsible for obtaining a Temporary Food Establishment permit.
• Temporary events must operate in compliance with all applicable provisions of the Polk County Health & Human Services.

• Links below for permits

POWER

You are welcome to bring your own generator to the event. If you do not have a generator, we have power available to you. You must indicate on the form and/or reach out to us before the event if you wish to utilize this service.

20 amp:  free
30/50: $200

Vendors are responsible for providing their own 50 amp plug if this option is utilized.
Power needs to be set up before the festival to ensure proper power equipment is available.

WIFI

Night in the Country will have Wi-Fi available for vendors, but have an alternate source if it goes down.

MENU CHOICE

Within the application you will need to fill out your menu items along with pricing. We will do our best to give selected vendors their first choice of menu items, but we cannot guarantee it. We do not want to have numerous vendors selling the same menu items, but we do not offer exclusivity.

FIRE SAFETY REQUIREMENT

Each vendor will be required to have within the booth space a minimum of a state certified 5 lb. ABC fire extinguisher. If the vendor is doing any deep fat frying of foods the vendor needs to have within the booth space a state certified type K fire extinguisher.

ALCOHOL

Vendors are NOT allowed to sell, give away or consume alcoholic beverages while working their booth. If you are found operating your booth space while consuming alcohol or while intoxicated, it is grounds for immediate dismissal.

BEVERAGES & ICE

Food Vendors who wish to sell soft drinks to our patrons must use 20oz Coke product. Coke Product must be purchased on-site.

Vendors who need Ice can purchase a 10lb bags of ice on-site from the General Store located on property. These our offered at a discounted rate for vendors.

VENDOR CHECK IN

Once you arrive on-site you will need to head to vendor check in. There will be signs directing you to the location, as well as a map sent closer to the event. Here you will grab all your working/vendor wristbands and parking passes.

VENDOR PLACEMENT

Night in the Country will assign booth locations for each vendor. Vendors will receive exact locations assignments on-site.

PAYMENT FOR SERVICE

Food vendors can accept cash and credit cards from patrons. It is the vendors responsibility to provide the necessary equipment to collect payment via credit card. It is also the vendors responsibility to provide the change back to patrons.

BOOTH OPERATIONS GUIDELINES

Vendors are responsible for providing push carts/hand trucks for moving supplies onsite, including beverages and ice purchased from Night in the Country.
• Vendors must restrict all activities to their booth space.
• There will be overnight security Wednesday thru Sunday. Fixtures and materials left overnight at the vendors’ risk.
• Vendors are responsible for a clean booth area, free of debris.
• Vendors should furnish enough change for their sales transactions.
• Vendors are responsible for providing their own tables and chairs needed for their booth.

CLEAN UP AND REORGANIZATION

There will be one entrance for Vendors to use to clean up and reorganize their booths.

  • For the safety of the festival’s attendees, vehicles are NOT allowed to move onto or within the site during operating hours. You are required to use carts or dollies for re-stocking supplies to your booth.
  • Removal of your booth and its contents must be completed no later than Sunday, August 28,2022.
  • You are responsible for the cleanliness of your vending location during the festival and following the end of the festival. All vendors must clean their footprint from trash.

GUIDELINES

No conduct that would be considered distasteful or unlawful by Night in the Country will not be tolerated and could cause the immediate termination of this agreement/contract.

Night in the Country is not responsible for any lost or stolen product, merchandise, equipment, and/or but not limited to personal belongings.

Night in the Country reserves the right to revoke the camping and/or concert passes of any individual and to further remove any person from the NITC venue and campgrounds in its sole and absolute discretion if it determines that such revocation and/or removal is in the best interest of the general public, concert attendees, campers, the individual involved, and/or Night in the Country and/or its staff. Night in the Country reserves the right to add or amend any rules and regulations at any time.

Night in the Country shall not be liable for any failure or delay in performance arising from causes beyond Night in the Country reasonable control, including, without limitation, weather, acts of God, fire, flood, terrorism, strikes, failure of suppliers or subcontractors to substantially meet its performance obligations under this agreement.

If you have any questions, please contact vendorcarolinas@nightinthecountry.org

MERCHANT VENDOR

MERCHANT VENDOR FEES

Each vendor will have a flat fee of $700 plus a space rental fee as listed below.

  • 10×20: $250 (10′ store front feet x 20′ deep)
  • 20×20: $350 (20′ store front feet x 20′ deep)

POWER VENDOR FOR NITC

You are welcome to bring your own generator to the event. If you do not have a generator, we have power available to you.  You must indicate on the form and/or reach out to us before the event if you wish to utilize this service.

20 amp:  free
30/50: $200

Vendors are responsible for providing their own 50 amp plug if this option is utilized.
Power needs to be set up before the festival to ensure proper power equipment is available.

WIFI

Night in the Country will have Wi-Fi available for vendors but have an alternate source if goes down.

VENDOR CHECK IN:

Once you arrive on-site you will need to head to vendor check in. There will be signs directing you to the location, as well as a map sent closer to the event. Here you will grab all your working/vendor wristbands and parking passes.

VENDOR PLACEMENT

Night in the Country will assign booth locations for each vendor. Vendors will receive exact locations assignments on-site.

PAYMENT FOR SERVICE

Merchant vendors can accept cash and credit cards from patrons. It is the vendors responsibility to provide the necessary equipment to collect payment via credit card. It is also the vendors responsibility to provide the change back to patrons.

FIRE SAFETY REQUIREMENT

Each vendor will be required to have within the booth space a minimum of a state certified 5 lb. ABC fire extinguisher.

ALCOHOL

Vendors are NOT allowed to sell, give away or consume alcoholic beverages while working their booth. If you are found operating your booth space while consuming alcohol or while intoxicated, it is grounds for immediate dismissal.

BOOTH OPERATIONS GUIDELINES

Vendors are responsible for providing push carts/hand trucks for moving supplies onsite, including beverages and ice purchased from Night in the Country.
• Vendors must restrict all activities to their booth space.
• There will be overnight security Wednesday thru Sunday. Fixtures and materials left overnight at the vendors’ risk.
• Vendors are responsible for a clean booth area, free of debris.
• Vendors should furnish enough change for their sales transactions.
• Vendors are responsible for providing their own tables and chairs needed for their booth.

CLEAN UP AND REORGANIZATION

There will be one entrance for Vendors to use to clean up and reorganization their booths.

  • For the safety of the festival’s attendees, vehicles are NOT allowed to move onto or within the site during operating hours. You are required to use carts or dollies for re-stocking supplies to your booth.
  • Parking of one service vehicle will be allowed in a designated area with a proper parking pass.
  • Removal of your booth and its contents must be completed no later than Sunday, August 28, 2022.
  • You are responsible for the cleanliness of your vending location during the festival and following the end of the festival. All vendors must clean their footprint from trash.

GUIDELINES

No conduct that would be considered distasteful or unlawful by Night in the Country will not be tolerated and could cause the immediate termination of this agreement/contract.

Night in the Country is not responsible for any lost or stolen product, merchandise, equipment, and/or but not limited to personal belongings.

Night in the Country reserves the right to revoke the camping and/or concert passes of any individual and to further remove any person from the NITC venue and campgrounds in its sole and absolute discretion if it determines that such revocation and/or removal is in the best interest of the general public, concert attendees, campers, the individual involved, and/or Night in the Country and/or its staff. Night in the Country reserves the right to add or amend any rules and regulations at any time.

Night in the Country shall not be liable for any failure or delay in performance arising from causes beyond Night in the Country reasonable control, including, without limitation, weather, acts of God, fire, flood, terrorism, strikes, failure of suppliers or subcontractors to substantially meet its performance obligations under this agreement.

If you have any questions, please contact vendorcarolinas@nightinthecountry.org

RETURNS AUGUST 25 - 27, 2022

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MUCH OBLIGED TO OUR SPONSORS